The Mac version does not have as many features as the Windows version, much to the chagrin of some users. If you're curious about what OneNote can and cannot do on an Apple system, you should check out our OneNote for Mac guide.
This guide will focus exclusively on the Windows desktop version. In order to be a OneNote pro, you need to have a good understanding of the app's underlying principles. Without a firm grasp on these basics, you won't be able to make use of its best features. The primary way of organizing your content is through notebooks.
You can have as many notebooks as you want. Think of them in exactly the same way as you'd think of a traditional paper notebook. You might have one dedicated to chores you need to do around the home, one for making notes about your job, one for saving your travel plans and other important documents, and so on. For the remainder of this guide, I'm going to use the example of a recipe book. I'll make it as we go and you can follow along at home. You'll be given a choice of where you want to create it — either on your local computer or on OneDrive.
This is important: if you choose to make the notebook on your local PC, you will not be able to access it from other devices. Making it on OneDrive is the better option.
Give the notebook a name and hit Create. Sections act as groupings within a notebook. Again, you can have as many sections as you want. Using my recipe book as an example, I want to create a section for curry, a section for salads, and a section for Mexican food. OneNote creates a default section called "New Section 1" when you first create a new notebook. Rename this to whatever you want by double clicking on it. In the context of a recipe book, this is where you'll store each main recipe.
As you can see in the image below, I've chosen five individual recipes that I want to save in my curry section. Subpages are the most granular level in the OneNote hierarchy. They act in exactly the same way as pages but give you the ability to sub-categorize your content even further. To make a subpage, you first have to create a new page. Then right-click it and select Make Subpage. As mentioned at the start, OneNote lets you add content wherever you want on a page.
The content is saved in a note container. They can store text, pictures, audio, video clips, handwriting, and screen clippings. As soon as you click on a piece of content, the outline of the content's container will be displayed. You can drag the outline to resize it and hover your mouse over the top bar to move it. In the image below, you can see I've got two containers — one with the ingredients and one with the cooking instructions.
If used properly, these containers are a wonderful way to create visually pleasing and easy-to-follow notes. To format your notes, you'll find all the usual options font, size, color, bold, bullet points, etc. As your notebooks start to grow, it's important to make sure your content is well-organized. Failure to stay on top of it will quickly result in a mess, you'll struggle to find the stuff you want. Apart from the previously-explained note hierarchy, the best way to stay on top of your notes is to make use of the tagging system.
If you're coming from Evernote, you'll be well-versed in how tags work. Their main purpose is to let you join up content from different notebooks and sections. In my example, I'm going to tag the recipes with some of the main ingredients. That means if I ever have some leftover chicken in my fridge, I can search by the "Chicken" tag and see all the recipes that include it. You can add a tag via the Home tab. OneNote comes with some default tags already included, but you can safely delete these if you don't think you'll ever use them.
Unfortunately, the OneNote app does not work with local notebooks. Which tool do you use for note-taking? OneNote is my favorite app for taking notes and organizing my data. Will you still use OneNote or move to the new app? Fantastic migration steps. It becomes so easy for me now! One tip from me too: Enclose a page name in double square brackets to create a hyperlink to it. Quick Summary show. You will be redirected to an external website to complete the download.
Clicking the Free Download button will take you to the Windows store where you can download the program. If you encounter any issues with your download, please report them here. Last month's downloads 1K. Microsoft More Programs Microsoft Teams More Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback?
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